Hours Entry Timecards
How the direct hours entry type works — what candidates see, how admins review it, and what to watch for.
With hours entry, candidates type the number of hours worked directly for each day and block type. It is the simplest entry method and is common for salaried, fixed-schedule, or remote placements where exact clock times aren't tracked.
How candidates enter hours
The candidate sees a grid with dates as rows and configured block types as columns (Regular, PTO, Overtime, etc.). For each day they worked, they type the number of hours into the appropriate cell and submit when the period is complete.
There are no clock times — just a decimal or whole-number hour count per cell (e.g. 8, 7.5).
What admins see when reviewing
In the timecard detail view, hours-entry timecards display as a table:
| Date | Block Type | Hours |
|---|---|---|
| Mon Apr 21 | Regular | 8 |
| Tue Apr 22 | Regular | 8 |
| Wed Apr 23 | Regular | 4 |
| Wed Apr 23 | PTO | 4 |
| … | … | … |
Totals for regular, overtime, and double-time hours appear at the bottom of the table.
What to check when reviewing
- Daily totals that exceed the shift length — if a placement is a standard 8-hour day, a 10-hour regular entry with no overtime explanation warrants a question.
- Wrong block type — a candidate may accidentally put regular hours in an overtime column or vice versa.
- Missing days — a gap in the middle of the period without a corresponding PTO entry may indicate a forgotten entry rather than a day off.
- Fractional hours — verify that decimal entries make sense (e.g.
7.5for a 7.5-hour shift is fine;7.3may be a miskeyed value).
Hours-entry timecards offer no built-in audit of when the candidate actually entered the values — if you need a verifiable record of when work occurred, consider switching the placement to clock-in/out entry. See Clock-In/Out Timecards.